Date Posted: 2/12/2025 1:49:19 PM
City, State: Tampa, FL
Job Type: Full Time
Salary (USD): $65,000 - $85,000
Description
Position Details:
Title: Executive Assistant
Location: Tampa, FL
Shift: Monday – Friday | 7am – 5pm
Compensation: $65K - $85K annually (depending on experience)
Benefits: Company offers a comprehensive benefits package including Medical, Dental, Vision, 401(k), Life and Disability Insurance, as well as generous PTO and paid holidays.
Travel: ~15% | Primarily regional travel within Tampa, FL
Position Description | Executive Assistant
The company is seeking a highly organized and professional Executive Assistant to support the General Manager of their Chemical Manufacturing and Distribution company. The successful candidate will be responsible for providing high-level administrative support, managing daily operations, and ensuring the smooth running of the GM’s office. A key responsibility for this role will also be assisting the GM in converting the organization to a paperless record-keeping system. This role is essential in facilitating communication, prioritizing tasks, and coordinating key initiatives that drive the success of the business.
Key Responsibilities Include:
• Receptionist Duties | Answer phone calls, process orders, and manage customer service inquiries (2 hrs/day).
• Document Filing | Organize and maintain proposal and project documentation (0.25 hrs/day).
• CRM Database Management | Support the transition of data from Telemagic to Acumatica (2 hrs/day).
• General Manager Email Management | Review and prioritize the General Manager’s emails, taking appropriate actions (2 hrs/day).
• General Office Support | Aid the team as needed with general office responsibilities (1 hr/day).
• Bid/O&M Manual & Submittal Support | Assist in compiling and obtaining necessary documentation for construction projects (0.25 hrs/day).
• Special Projects Assistance| Support the General Manager with various ongoing projects (0.5 hrs/day).
Requirements:
The ideal candidate is an E5 or E6 Navy Yeoman or military veteran with an executive assistant background who has a proactive attitude and a passion for supporting senior leadership while driving digital transformation.
Additional Qualifications Include:
• High degree of professionalism, confidentiality, and discretion in handling sensitive information.
• Experience supporting the implementation of paperless systems or digital transformation projects is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with document management software or digital record-keeping tools.
• Exceptional organizational skills with a high attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Ability to work independently and take initiative in problem-solving.
• Familiarity with project management tools is a plus.
Job Posting
